Privacy policies

Here you can find Epsilon ry's privacy policies regarding our membership register, email list and event registrations. If you have any questions on our policies, please contact us by sending an email to the following adress: epsilon@cs.joensuu.fi


Membership register

Written on 24.05.2018

Name of the register

Membership register of Epsilon ry

Registers holder

Student association Epsilon ry

Yliopistokatu 7

80130 Joensuu

Finland

People who take care of register

Association’s board, whose contact information can be found on association's homepage (http://epsilon-ry.collapick.com/index.php/en/etusivu). Membership register information is kept in UEF Microsoft OneDrive.

Use of membership registers

Observance of association law 11§.

Personal data is used in following situations: approval of membership and checking of membership in situations where membership is required. Situations where membership is required: person wants to order Epsilon ry’s overalls or members pay less for events.

Information saved to membership registry

Person’s full name and domicile are saved to membership register. On person’s approval, they can give their email address, major in university and starting year in university. Epsilon ry uses email addresses to contact members. Information of major is used to examine the structure of associations members and starting year for estimating the number of active members.

Handing over membership information

Membership information will not be handed over to anyone.

Moving the information outside of European Union

Information will not be moved outside of European Union.

Rights of registered person

Registered person has a right to check their information and ask for correcting their information. Registered person also has a right to demand their information to be deleted. Registered person can contact the association board (epsilon@uef.fi). Association board will give more information on registered persons rights and the membership register.

Principles of register information protection

Electric membership register is protected from outsider use. Association board members have login information and password protection to membership register. Our old membership register is printed out on paper, and stored in a place where it can only be accessed by the associaton board.

Preservation of personal data

Information of a registered member is preserved for the time of their membership.


Email list

Written on 25.05.2018

Register name

Epsilon ry’s email list

Registers holder

Student association Epsilon ry

Yliopistokatu 7

80130 Joensuu

Finland

People who take care of email list

Student association’s communications manager takes care of Epsilon ry’s email list. Contact information can be found on the association’s website. Information of email list is stored on UEF server.

Use of email list

Epsilon ry uses the email list to inform members of student association’s activity and passes information on available jobs and other information that could benefit members.

Information saved to email list

Email address. Name information can be saved on one’s own will.

Handing over email list information

Email and name information will not be handed over to anyone.

Moving the information outside of European Union

Information will not be moved outside of European Union.

Rights of a registered person

Registered person has a right to check their information and ask for correcting their information. Registered person also has a right to demand their information to be deleted. Registered person can contact the association board (epsilon@uef.fi ). Association board will give more information on registered person’s rights and the email list.

Principles of register information protection

Information of email list is password protected and only association board has the right to use it.

Preservation of personal data

Information of email list is preserved from the time of subscription to email list, until the person unsubscribes from the email list.


Event registration

Written on 25.05.2018

Register name

Registration to events hosted by Epsilon ry

Registers holder

Epsilon ry

Yliopistokatu 7

80130 Joensuu

Finland

People, who take care of event registration

Event managers of Epsilon ry and other members of board, when needed.

Use of event registration

Event registration is used to gather needed information. With event registration, Epsilon ry can see how many persons are coming to an event and give them more information on the event.

Information saved on event registration

With event registration the following information are collected: name, email address and membership. Other information can be collected if needed (allergies and phone number). Person who registers to an event gives their information on their own consent.

Handing over the event registration information

Information is handed over, if organizing the event demands it. E.g. to the company who organizes Epsilon ry’s annual cruise trip.

Moving the information outside of European Union

Information will not be moved outside of European Union.

Rights of registered person

Registered person has a right to check their information and ask for correcting their information. Registered person also has a right to demand their information to be deleted. Registered person can contact the event manager. Event manager's contact information can be found on event information, and also on association's homepage.

Principles of register information protection

Event registrations are collected on UEF Microsoft Office365 through Epsilon ry’s account (epsilon@uef.fi) The account is password protected and only the association board has access to it.

Preservation of personal data

Event registrations are stored to Epsilon ry's Office365 account for three months after the conclusion of the event. After three months, event registrations are deleted.